Business Etiquette: Attendance At Meetings

Attendance at meetings is an important pre event work. It is one of the important tasks of attending and meeting. There are usually several ways to sign in.

　　 One Book check-in

The participants signed their names according to the requirements in the pre signed check-in books of the staff members, indicating the meeting. The contents of the check-in book usually include names, duties and units. The participants must fill in items one by one, and must not omit them. The advantage of book registration is that it is convenient for storage and easy to find. The disadvantage is that this method only applies to small conferences. Some large conferences are attended by a large number of people.

　　 2. card registration

The conference staff sent the printed check in advance to each participant. The name, date, seat number and number of the meeting were usually printed on the visa card. The participants wrote their names on the visa card. When they entered the meeting hall, they handed the visa pupil to the conference staff and indicated that they would attend the meeting. The advantage is that it is more convenient to avoid check-in at the meeting and cause crowding. The disadvantage is that it is not easy to save search. Card registration is used for large and medium-sized meetings.

　　 3. the staff of the conference signed on.

The staff members of the conference have made a good selection of the roster to attend the meeting. When the meeting is held, a person will mark the person's list, indicating that the absent persons and the staff on leave should also be marked with prescribed marks. For example, "Hui" means to attend a meeting, to show "Absence" by "X", and to ask for leave with "0". This method of meeting attendance is relatively simple and convenient, but it requires conference staff to recognize the vast majority of participants, so this method is only suitable for small meetings and regular meetings. For some large conferences, there are many attendants. The staff members of the conference can not know most of the people, asking the names of the members of the meeting one by one is very troublesome. Therefore, it is not suitable for large conferences to adopt this method.

　　 Four Seating table Sign in method

In accordance with the meeting model, the conference staff made the seating tables in advance, and each seat on the seating table was filled with appropriate participants' names and seat numbers as required. When attending the meeting, those who attended the meeting removed the number on the seating table to show their presence. In order to print the seating table, there are certain rules for the arrangement of the participants, such as the number of seats represented by the Department from the number to the number, and the participation of the participants in the same department to facilitate the participants to find their own seat number. People who attend the meeting with the seating table will know their own seat number when they sign in. People who attend the meeting with the seating table will know the number and seat number of their seats when they sign in.

　　 Five Computer check-in

The attendance of the computer is fast, accurate and simple. When the members of the conference enter the conference hall, as long as the special card is placed in the check-in machine, the name and number of the participants will be sent to the center. The check-in procedures of the participants will be completed in a few seconds. The attendance card will be returned to me. The attendance of the conference attendants will be displayed accurately and quickly by the computer. Computer check-in is an advanced sign in method. Some large conferences are computerized.