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Summary Of Secretary Document Writing

2011/7/18 13:21:00 43

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Summary Of Official Document Writing

Section 1 official documents

I. concept of documents

Documents are for human social activities.

deal with affairs

The need for information records that are directly formed and used with normative and statutory utility.

Two, the characteristics of official documents

Official document is

National Institutions

And other social organizations in the official activities, for the purpose of exercising their functions and powers and implementing management, they have documents of statutory effectiveness and standard form.

The characteristics of official documents are: they are issued by statutory authors; they have the statutory current execution effectiveness; they have standardized style, structure and format; they need to perform statutory procedures.

The second section classification of official documents

currency

Document

Official documents, open official documents, limited domestic documents, official documents, confidential documents, confidential documents, confidential documents, uplink, downlink, parallel documents, normative documents, directing official documents, announces official documents, declarative documents, negotiation documents, certificate documents, flat pieces, urgent articles, urgent documents, receipt and dispatch.

Function and utility of third official documents

I. functions of official documents

The function of official documents is to pcend the limitation of time and space and effectively convey the information required for official activities.

Official documents can be used to convey principles and policies and related instructions; to communicate with departments at lower and lower levels; to promulgate laws and regulations; to communicate with other organs; to educate cadres and the masses; to verify relevant facts.

Two, the utility of documents

The utility of official documents refers to the actual effect and function of official documents.

There are two aspects of utility in official documents. The first is the enforcement effect, that is, the mandatory influence of official documents on the behavior of the recipient and other organizations, organizations and individuals; and the second is the historical utility, which refers to the authoritative role and influence of official documents in recording and verifying historical facts.

The fourth section deals with the basic contents of official document processing.

(1) create official documents, that is, those organs and other social organizations engaged in public affairs (hereinafter referred to as organs) collect, process and collate relevant information materials systematically, create suitable information, and record them and compile manuscripts. After completing and confirming their formal utility, they will eventually form official documents by printing and other working links.

(two) deliver official documents, which will be delivered to the receiving organs according to certain rules according to certain rules.

(three) to handle official documents, that is, to receive documents from all concerned according to the statutory duties and responsibilities, to read and process documents through sub operation, approval, preparation, undertaking, circulating, and so on, and to extract useful information from them, to understand the appearance of related matters, and to solve the work problems (including the creation of new official documents).

(four) disposal of official documents, namely, according to certain standards, make arrangements for the destination of different official documents that have been completed: filing, filing, retreating, destroying and temporary storage.

(five) management of official documents, that is, the scientific and systematic safekeeping measures for the implementation of the above four tasks, such as sending and receiving documents, sending, registering, sorting out, printing and endorsing documents, providing retrieval system, organizing and monitoring the running process of documents, and

Official document confidential

And safety maintenance.

The fifth section deals with the nature of official document processing.

The basic nature of document processing is confidential, distributed and technical.

Confidential nature refers to documents dealing with secrets and important matters which are related to the fundamental advantages and disadvantages of the state, nation and group. Therefore, we must pay attention to the characteristics and requirements of confidentiality and security. Distribution refers to the characteristics that document processing involves the participation of all types of staff and the task of decentralization. Technical means that official document processing has already formed a set of effective experience and applied knowledge, procedures, methods and techniques, and the management technology and information technology have been widely applied, so we need to follow the characteristics and requirements of specific technical rules.

The sixth section is the status of official document processing.

The conclusion is that official document processing is the necessary condition for the organ to realize its management function; in the social and cultural undertakings, the document processing is the foundation of the national archives undertaking.